Plan it. Promote it. Execute it.
Run every event from one system - from the Tuesday spin class to the Member-Guest. Your team plans together, members register from the app, and every charge lands on the right account as the event happens.
Events are where the club comes alive
A great event program is one of the best tools a club has for driving member engagement, building community, and generating revenue. Classes, clinics, tournaments, socials, holiday dinners, and private banquets - each one is an opportunity to create a memorable experience.
Run them across email threads, spreadsheets, printed BEOs, and a separate registration tool, and things slip. Canopy puts every event type in one system - staff plan in one place, members register from the app, and the details that matter stay attached to the event.
The Result: events that are easier to plan and simpler to join, with billing that’s already done - all managed from one place.
Every event type, one system
Create and publish member-facing events - fitness classes, clinics, golf lessons, themed dinners, brunches, socials, and more - so members can easily browse and book from the app or member portal. Capacity managed automatically. Waitlist opens when spots fill. An open order is created when a reservation is booked, so any additional charges are captured cleanly throughout the event.
- Create events with description, schedule, capacity, and pricing
- Publish to member app and portal for easy browsing and booking
- Category and filter options to help members discover relevant events
- Waitlist management for fully booked events
- Open order created at registration - additional items captured and billed cleanly
Event planning involves multiple departments - golf, F&B, facilities, and management - often working across email chains, printed documents, and phone calls. Canopy gives every team member involved in an event a single place to coordinate. Tasks, notes, communications, and event details all live in one shared space, so nothing gets missed and no one is out of the loop.
- Shared event workspace visible to all relevant staff and departments
- Tasks assigned to staff within the event record
- Notes and updates visible across departments in real time
- Team chat connected to each event for quick coordination
- Event details, rosters, and schedules in one place - not split across a spreadsheet and three inboxes
Manage member registration for golf tournaments, racquet programs, leagues, clinics, and multi-day events. Canopy handles the registration, roster management, and event structure - and integrates with dedicated tournament management systems for competition-specific details like flights, pairings, and scoring.
- Tournament and program registration with customizable settings
- Members register online - guests can be added to their registration
- Roster management with member details and preferences visible to staff
- Integration with tournament management systems for competition details
- Staff can view attendee lists with member notes and health preferences
Manage private dining, corporate events, member celebrations, and revenue banquets from inquiry through invoice. BEOs generated from templates. Room and space reservations linked to the event. F&B packages created in the catalog and customized per event. Private event pipeline tracked from prospect to closed.
- Private event sales pipeline with status tracking and revenue by phase
- Banquet event orders (BEOs) generated from customizable templates
- Room and space reservation linked directly to the event
- F&B packages created and customized per event with unique pricing
- Final billing and invoice generated from the event record
Targeted event promotion reaches the right members before an event. Confirmations go out at registration. Reminders send automatically before the event. Post-event follow-up can be pre-scheduled and sent automatically. All managed through the Communications module - with the segmentation and template tools the rest of the platform uses.
- Pre-event promotional emails and SMS with advanced audience targeting
- Automatic confirmation sent at registration
- Automated reminders sent before the event
- Post-event follow-up - pre-scheduled and automatically delivered
- Segmented messaging: registered attendees vs. waitlisted members
A comprehensive club calendar brings every event type into one organized view - club events, tournaments, private banquets, and programs - with flexible views for different planning needs. Reporting by event type and custom tags gives management the data to plan a stronger program and track revenue across the event business.
- Club-wide event calendar with multiple views (day, week, month)
- All event types visible in one calendar - club events, tournaments, private events
- Reporting by event type and custom tags for flexible analysis
- Private event pipeline revenue tracking by phase and event
- Registration and attendance reporting across all event types
How it works in the real world
Member Fitness Class
The club publishes its weekly fitness schedule in the member app - yoga, pilates, spin, and aqua aerobics each with capacity and a brief description. A member browses Thursday morning, sees yoga has four spots left, and books in two taps. Confirmation arrives instantly.
Thursday morning, the instructor opens the event roster - sees member names, any flagged health notes or preferences. Class runs. Attendance recorded. Any charges post automatically to member accounts.
Result: Booked in two taps - and the instructor walked in already knowing who'd be on the mats.
Member-Guest Golf Tournament
The golf director and F&B manager plan the annual Member-Guest tournament together in the event workspace - tasks assigned, F&B package created, space reserved. Registration opens and members sign up online, each adding their guest.
The roster populates in real time. Day of the event, golf and F&B teams work from the same event record - coordinating service, tracking activity, capturing charges. After the event, all food, beverage, and extras are invoiced from the event record in one clean billing run.
Result: Golf and F&B ran the whole thing from one record - and the billing was done by the time the last cart came in.
Value for everyone at your club
For Golf/Tennis Professionals
Run tournaments, clinics, and lesson programs without spreadsheets. Registration, rostering, and billing all connected in one system. More time coaching, less time coordinating.
Key Benefits: Run a tournament without a spreadsheet, a roster that builds as members sign up, billing that's done when the event is
For F&B Directors and Event Staff
Private events managed from inquiry to invoice in one place. BEOs generated cleanly. Staff coordinated through shared tasks and notes. Billing comes from the event record - no chasing charges across departments.
Key Benefits: Private events from inquiry to invoice in one place, BEOs from a template, every department on one record
For All Staff
Every team involved in an event - golf, dining, facilities, management - works from the same event workspace. No more coordinating through email chains or printed documents. Details, rosters, tasks, and communications all in one place.
Key Benefits: One workspace for the whole event, tasks and notes everyone can see, no detail lost between departments
For Members & Guests
Browse and book events from the app - classes, tournaments, dinners, and more. Easy registration, instant confirmation, and the ability to add guests. Staff is already prepared when they arrive.
Key Benefits: Find what's on from the app, register in a couple taps, bring a guest, instant confirmation
Everything your club needs to run memorable events
From registration to execution and billing, every step stays connected.
Powers your entire platform
Event data flows through every capability
From first idea to final invoice
1
Plan & Publish
Event created in the system - details, capacity, pricing, space. Staff tasks assigned across departments. Published to the member app and portal for registration.
2
Registration & Preparation
Members register online, guests added to their reservation. Roster populates in real time. Communications go out automatically. Staff reviews attendee list - preferences, notes, and any health flags visible.
3
Execute & Close
Event runs with every team working from the same record. Additional charges captured throughout. After the event, billing closes from the event record. Revenue flows to the monthly statement or is invoiced directly for private events.
Everything your event needs, in one place
From setup and registration to execution and final billing.
Modern event management vs. disconnected tools
Legacy Approach
Event planning spread across email threads, printed documents, and separate registration platforms. F&B and golf teams working from different notes. Member registration done by phone or paper form. Billing assembled manually after the event. Details lost between planning and execution.
Canopy Approach
Every event managed in one shared workspace. Staff from every department in the same place - tasks, notes, and coordination connected. Members register online with ease. Billing closes from the event record. Every detail, from inquiry to invoice, in one system.
The Difference: Everyone runs the event from the same record - so it's smoother to run and better to attend.
See Event Management in action
Request a demo to see Event Management in action - from member fitness class registration to Member-Guest tournament planning to private banquet management. We'll show you how one system can replace the emails, documents, and phone calls that currently run your event program.